Policies & Privacy notices

Youth Focus RA

YFNW Data Protection Policy

Safeguarding policy

Equality Diversity Policy

YFNW Complaints Policy

Youth Focus NW is committed to improving the lives of young people by enabling you to have a voice in matters that affect you. We encourage young people to participate in activities run by YFNW both face to face (when it is safe to do so) and through online platforms in order for you to engage and for your voices to be heard. Providing online service allows us to continue to provide activities and support for young people.

Privacy Notice – Young People

Youth Focus NW is a Charitable Company Limited by Guarantee and is governed by a Board of Trustees. This privacy policy explains how we use any personal information we collect about you when you complete this consent form or participate in our events, both face to face and online.

Youth Focus NW needs to collect and use certain types of information about the individuals who come into contact with us in order to carry out our work. This personal information must be collected and dealt with appropriately and there are safeguards to ensure this under the General Data Protection Regulation May 2018.

What information do we collect from you?

We will collect the minimum information needed to safeguard you and carry out our work, this may include:

  • Name
  • Age
  • Contact number/email address
  • Contact details for parent/guardian/carer
  • Medical/dietary conditions that may impact on your participation
  • Religion
  • Access or learning needs

We collect information from you in the following ways:

  • From consent forms
  • From evaluation processes
  • From equality & diversity monitoring processes
  • When you contact us via our website or social media
  • When travel arrangements and expense claims are made

How will we use the information we collect from you?

Youth Focus NW’s main work area is Youth Voice and running activities, meetings and events for young people. In light of COVID-19 we have transferred many of our services online.

  • We will only collect information that is needed for us to carry out our work and for no longer than is necessary.
  • We are legally obliged to obtain consent for each young person who takes part, particularly if under 18.
  • We are legally obliged to obtain consent for young people under 18 engaging digitally with our activities.
  • For safeguarding purposes and to be able to contact your parent/guardian/carer/significant adult in the event of an emergency, medical or otherwise.
  • To provide welcoming, safe spaces for activities and to provide a positive learning experience.
  • To reimburse you if you have spent money attending an event on our behalf.
  • To arrange and pay for travel and/or accommodation if you are attending an event on our behalf.
  • To monitor the diversity of participants to ensure accurate representation of the North West region and to target under-represented groups.

Access to your information and correction:

You have the right to request a copy of the information that we hold about you. If you would like a copy please email s.watts@youthfocusnw.org.uk.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

You have the right to withdraw consent at any time by emailing s.watts@youthfocusnw.org.uk

How long will we keep your information?

Consent is usually valid for 12 months.

After this time we will store the data securely for a maximum of 6 months and then destroy.

Will we share your information with anyone?

We will only share your information with third parties if funding contracts require it. In this instance we will ensure that your information is not shared further by implementing agreements with the appropriate third parties.